Accountant

Accountant

Job Title: Accountant
Location:   HQ-Foster City, CA
Salary Range:    $85-$95k

POSITION OVERVIEW:
 
An Accountant is responsible for performing complex accounting needs for the company. The accountant duties include assuming a leadership role to guide accounting personnel in daily tasks, reviewing financial data to make forecasting decisions and communicating with company Executives about financial strategies.
 
GENERAL DUTIES AND RESPONSIBILITIES:
 
An Accountant is responsible for a company’s financial procedures, records, and statements for compliance with laws and regulations. Specific duties include, but are not limited to, the following:

What You’ll Do

  • Maintaining accurate financial records by recording and verifying numerical data, entering journal entries, and ensuring accurate account debits and credits.
  • Preparing accounting and audit reports for cash receipts, accounts payable and receivable, expenditures, and profit and loss statements to support financial reporting and analysis.
  • Managing corporate credit card transactions, including downloading and reconciling Chase and WEX statements.
  • Preparing and submitting expense reports for cardholders, ensuring accurate job cost allocation.
  • Uploading Chase transactions to QuickBooks and maintaining organized financial records, pursuant to the company’s policies and procedures, to support accurate reporting and compliance.
  • Handling the full-cycle accounts payable process, including managing incoming invoices by organizing them from the mailbox to designated folders.
  • Setting up new vendors in QuickBooks and Box, ensuring timely follow-up with invoice approvers, and accurately entering approved invoices into QuickBooks.
  • Maintaining vendor records by organizing invoices into appropriate folders and ensuring smooth workflow and compliance with company standards.
  • Managing accounts receivable functions, including retrieving and reconciling payment checks from the post office box and processing ACH payments in QuickBooks.
  • Preparing and processing monthly recurring billings, work order billings, and supply billings to ensure accurate and timely invoicing.
  • Maintaining financial records and supporting overall accounting operations by ensuring payments are properly recorded and reconciled.
  • Performing daily cash management tasks, including updating cash sheets, downloading bank statements, and processing accounts payable (AP) payments.
  • Handling accounts receivable (AR) by depositing payment checks and ensuring accurate recording and reconciliation of transactions.
  • Supporting financial operations by maintaining accurate records and ensuring timely processing of payments.
  • Performing PTO liability reconciliations in QuickBooks and ensuring accurate allocation of employee labor costs to job accounts in QuickBooks.
  • Supporting financial accuracy by reconciling payroll-related expenses with job-specific allocations.
  • Paperless filing of documentation in the Box application.
  • Provide work order system support (Corrigo)

REQUIRED SKILLS/ABILITIES:

  • Strong mathematical and analytical skills.
  • Proficient in MS Office Suite,
  • Advanced MS Excel skills including VLOOKUP’s and pivot tables.
  • Hands-on experience with accounting software packages (QuickBooks).
  • Proven ability to handle multiple projects simultaneously.
  • Strong understanding of federal, state, and local tax regulations.
  • Thorough knowledge of basic accounting procedures.
  • In-depth understanding of Generally Accepted Accounting Principles (GAAP).
  • Awareness of business trends.
  • Familiarity with financial accounting statements.
  • Experience with general ledger functions and the month-end/year-end process close.
  • Accuracy and attention to detail.
  • Knowledge of administrative and clerical procedures.
  • Excellent written and oral communication skills.
  • Understand and follow California law regarding time recording/meal breaks/rest breaks.
  • Hands-on experience with Payroll Processing and labor reporting

EDUCATION AND EXPERIENCE:

  • Bachelor of Science degree in accounting, finance, or another related field is required.
  • At least five years of bookkeeping experience and five years in a related industry, or professional service industry.
  • Bi-lingual Spanish/English speaking a plus.

Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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