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About the Company:

We are an established commercial janitorial company that has provided service in the Bay Area for four generations. We are expanding quickly and are looking for people interested in being part of our growth. We value the time and effort our employees put into making our company great. As an employee you are not just part of our team but a member of our family.

Department:  Operations
Reports To:    Operations Manager
Location:        San Mateo, CA

Job Description – Assisting Director of Operations as well as other executive managers and office personnel to help keep business running smoothly. Provide administrative support along with clerical tasks and customer service duties. Communicating effectively with team members to assist clients by answering emails, phone calls and giving account updates as needed.

Responsibilities include but are not limited to:

  • Administrative duties such as filing, scanning, distributing mail and email, etc.
  • Receptionist duties, answer calls and direct them to correct department. Phones need to be answered from 6:00am – 6:00pm
  • Managing records of company policies and procedures as well as documenting account information
  • Managing billing software and assist with billing as requested by A/R
  • Assisting in coordinating company meetings, events and sessions as needed
  • Prepare reports, schedules and track hours per job as requested
  • Assist Director of Operations as needed – Must be adept, proficient, highly motivated, can endure immense work pressure and be very dependable
  • Work closely with Operations Department to oversee daily business operations

Skills:

  • Team work is a must
  • Organization
  • Professionalism
  • Enthusiastic
  • Computer knowledge and skills
  • Follow instructions
  • Time management
  • Flexible schedule
  • Handling project assignments
  • Follow through
  • Approachable
  • Ability to learn quickly
  • Observant and self-motivated
  • Open to change

Qualifications:

  • Experience in a business work environment
  • Proficiency in Microsoft Office applications
  • Ability to work effectively in a fast-paced environment
  • Excellent verbal and written communication skills
  • Must have demonstrated problem solving skills and use professional judgment while disseminating confidential and sensitive information
  • Bilingual in Spanish preferred

To apply for this job,send an email with the title of the job as the subject. Attach a resume and cover letter to Juan Cuevas at HR@2genesis.com